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Sometimes, taking the next, exciting step in your career requires you to leave your job. Whether you’re leaving the field or just switching to a new position, you should write a resignation letter. A good resignation letter sample helps your transition go in a smoother fashion.
It also sets you up for success in the future. A simple resignation letter will help you avoid conflicts with your boss as you make the transition. If you write it in a warm and professional tone, your employer might take the news of your loss easier.
Below, we’ll show you how to go about writing a resignation letter. Then, we’ll show you a resignation letter sample template.
A Resignation Letter vs. a Two Weeks’ Notice
Once you find a job via ZipRecruiter, you might want to quit your position right away and start on your new one. ZipRecruiter allows users to create profiles and then search thousands of job postings. You can apply right from the website.
Yet, it’s customary in the United States for workers to hand in a two weeks’ notice. This is given to a manager exactly 14 days before the employee plans to be in the office for the last time. Some people confuse a two weeks notice with a resignation letter. This is because many people give two weeks’ notice in their letter.
Still, the two are not necessarily one and the same. A person can resign from their job without giving a two weeks’ notice. Depending on the company, they may face consequences for doing so.
So, you should always try to give a two weeks’ notice. That way, once you resign, your company will have had the time to find your replacement. You’ll also have kept a positive relationship between and your boss.
Writing a Resignation Letter
The best resignation letter lets your manager know you’re leaving while maintaining a polite and professional tone. To start your resignation letter, include the date, the name of your manager, your company’s name, and then the business’s address.
In a new paragraph, write “Dear Mr./Ms. (your supervisor’s last name).” Then, state your intent to resign. If you’re giving your two weeks’ notice in the letter, tell them your last day at the company. Make sure it’s exactly two weeks from the day you’re handing the letter in.
If you’re not giving a two weeks notice, you should still share when you plan to leave your job. So, if you’re leaving immediately, tell your employer that your resignation is effective upon the receipt of the letter. Some people also include why they’re leaving their position. This could be because you want to pursue different opportunities or work from home.
Then, thank your manager for the opportunities they’ve given you. Be as specific as you can. Finally, offer to help train your replacement or take other actions to make the transition smoother. You can also ask your employer if there’s anything you can do to make their job easier. A simple resignation letter works best, so keep it short and sweet!
Follow Your Employer’s Advice
Your employer will likely have follow-up questions or instructions. You should make yourself available to answer these inquiries. In addition, you need to do your best to do what they ask you to do.
If you’re having trouble wrapping everything up, ask them for help prioritizing your tasks. It’s important that you continue to put your best effort into your job until your last day. That way, you can leave a positive last impression on your boss. In turn, they might give you a better recommendation letter.
Resignation Letter Sample
If you want to see how all this works together, review the resignation letter sample below:
February 18th, 2022
Casey O’Malley
ABC Learning Inc.
110 Harley Lane
Milwaukee, WI 53201
Dear Mr. O’Malley,
Please accept this as my official resignation from the Assistant Teacher position at ABC Learning Inc. My last day at the job will be two weeks from today, on March 4th, 2022.
I’ve really appreciated working with you and the staff at ABC Learning Inc. As a teacher, I’ve honed my ability to teach a wide variety of students. Thank you so much for mentoring me during my time on your team.
I’d be more than happy to provide you with any assistance you may need during this time. Please let me know if you’d like me to train a replacement.
Thank you for your time!
-Brie Langsley
Get Started on Your New Job!
Now that you’ve seen a good resignation letter sample, ZipRecruiter is ready to help you start your search for your perfect job. So, as you create your free account, start thinking about what you want out of your new role. Then, keep these in mind as you sort through the different profiles.
